Policies & Procedures
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OSU Policy links are accessible through SharePoint, therefore the old policy links below are currently invalid. The new location for these polices may be found at:
https://stillwater.sharepoint.okstate.edu/Policies/Shared%20Documents/Forms/AllItems.aspx.
The policies are listed alphabetically by the existing title shown on the GCFA website or you may search this site by keyword. GCFA is in the process of updating their information to reflect the policy locations. GCFA appreciates your patience during this change. Thanks.
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1-0106 Transfer of Property to Other Organizations
1-0112 Billing, Distribution and Use of Funds Received as Indirect Cost Reimbursements
1-0113 Cost Sharing in sponsored Research and Service Projects
1-0116 Transfer or Termination of Sponsored Research or Service Agreements
1-0118 Multiple Private Awards for sponsored Projects with the Same General Objective
1-0130 Open Records
1-0201 Copyrightable Educational Material and Other Intellectual Property
1-0202 Patent Policy
1-0305 Routing System - Proposals, Contracts, Grants, and Agreements
1-0505 Use and Maintenance of Laboratory Animals
1-1205 Drug-free Workplace
2-0111 Guidelines to Govern Overload Assignments, Outside Professional Activities, and Other Outside Activities of Faculty Members
2-0113 Faculty Sick Leave
3-0125 Inventory of Movable Equipment
3-0126 Disposition of Surplus Property
3-0127 Federal Property Management Standards
3-0145 Purchasing
3-0146 Purchasing Equipment on Grants and Contracts
3-0147 Small Order Purchases
3-0148 Sale of Goods or Services to the University by an Employee (Conflict of Interest)
3-0190 Records and Documents Retention, Security, and Control
3-0201 Fiscal Procedures and Accounting Systems
3-0251 Grants and Contracts Financial Administration
3-0253 Assignment of Account Numbers for Grant and Contract Awards
3-0255 Payment of Stipends, Travel, Dependency Allowance, or Other Participant Costs on Grant or Contract Funded Training Programs
3-0257 Financial Administration of Vocational Education Funds
3-0320 Payroll
3-0321 Monthly Time and Effort confirmation in Compliance with OMB Circular A-21
3-0331 Collection, Deposit and Control of Cash or Checks Received in the Name of Oklahoma State University
3-0335 Payment of Student Fees, Tuition, and Charges
3-0362 Taxability of Assistantships, Fellowships, Scholarships, and Fee Waivers
3-0420 Purchase of Food and Non-Alcoholic Beverages on Sponsored Project Funding
4-0105 University Research
4-0115 Research and/or Experimentation Involving Human Subjects
4-0120 Rights to Results of Sponsored Research Projects or Programs
4-0125 Complaints of Scientific Misconduct
4-0130 Financial Conflict of Interest
4-0135 costing Practices for Sponsored Research and Service Projects
4-0136 Retroactive Cost Transfers Relating to Sponsored Agreements
4-0138 Classifying Accounts as Organized research Under OMB Circular A-21
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